50% less planning time
Automatische Wochenplanung mit KI-Unterstützung spart dir wertvolle Zeit
Weekly schedule template with cost overview, charts, and compliance checks (rest periods, breaks, part-time thresholds). Excel tables and automatic calculations; adapt minimum wage and working-time rules locally.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Employee | Monday | Tuesday | Wednesday | Thursday | Friday |
| 2 | Alex Morgan | 15.50 | 40 | Service | 15/01/2026 | Active |
| 3 | Jordan Lee | 18.00 | 20 | Kitchen | 01/06/2022 | Active |
| 4 | Sam Taylor | 22.50 | 35 | Management | 10/01/2026 | Active |
| 5 | Casey Brown | 14.00 | 25 | Service | 01/03/2026 | Active |
| 6 | Riley Green | 16.50 | 30 | Warehouse | 15/02/2026 | Active |
| 7 | Jamie White | 19.00 | 38 | Sales | 01/01/2026 | Active |
| 8 | Taylor Gray | 17.00 | 20 | IT | 10/06/2025 | Active |
| 9 | Morgan Lee | 15.00 | 32 | Office | 01/04/2025 | Active |
A weekly schedule shows who works when—for the week ahead. A weekly schedule Excel template saves you time: instead of building from scratch, you use ready-made columns, formulas for working hours, and automatic totals per employee. In a few minutes, you create a clear plan your team can rely on. Unlike a longer duty roster, the focus is the weekly overview—ideal for businesses that plan week by week rather than on monthly shift cycles.
Published schedules reduce confusion, support fair shift distribution, and help you stay aligned with wage and hour rules. Without a visible plan, overtime creeps up, part-time limits get missed, and employees do not know when they are expected to work.
Shifts in hospitality often change weekly; 24-hour operations with rest periods between shifts are particularly demanding. The template covers common shift patterns—ideal for restaurants, retail, care, and trades. For a broader roster view, see our duty roster Excel template.
US and UK working time: In the United States, the Fair Labor Standards Act (FLSA) governs hours, overtime, and record-keeping for non-exempt employees; many states add meal breaks, rest periods, and advance-notice rules. In the United Kingdom, the Working Time Regulations 1998 set weekly limits, rest breaks, and daily rest between shifts. Publish your schedule early so staff can plan around it.
The Ordio weekly schedule template is free, works in Excel and Google Sheets, and automatically calculates working hours. No registration required—download and start immediately. Many teams already use Ordio for shift planning and time tracking.
A weekly schedule serves as a reference for managers, payroll, and employees—a professional template makes the difference. Common mistakes include missing rest between shifts, overlooking overtime thresholds, and publishing too late. The Ordio template helps you avoid these errors. With the free weekly schedule template, you create a workable plan in minutes—without software installation or monthly fees.
How to create a weekly schedule: download the free weekly schedule template, enter your contact details, and open the file in Excel or Google Sheets. The template works without registration—you start immediately.
You can save the template locally—no cloud required. How do you create a weekly schedule in Excel? Download, open, enter names and shifts—the formulas handle the rest. For teams from five people, Ordio employee scheduling automatically plans shifts, accounts for leave, and saves considerable planning time.
The template helps you plan with wage and hour rules in mind: automatic hour totals support FLSA overtime tracking (40 hours per workweek for non-exempt US employees) and UK Working Time Regulations rest-between-shifts planning. State and local rules may add further requirements—verify with your adviser.
Hour totals help you verify pay against the federal and state minimum wage (US) and National Minimum Wage / National Living Wage (UK). If part-time hours approach contractual limits, you see it immediately—reducing payroll surprises.
Hospitality, retail, care, and trades—the template adapts to your shift patterns. You reduce payroll errors and save planning time. Whether early shift in a bakery or three-shift care rota: the structure flexes to your needs.
Plan at least one week in advance and account for vacation, illness, and absences. Distribute shifts fairly—no one should consistently get only evening or weekend shifts. Apply absences early so the template calculates overtime and hour totals correctly. Use the free weekly schedule template as a starting point and adapt it to your industry.
Operating in Germany? German working-time and advance-notice rules differ—add local checkpoints with your adviser if you run a German site.
If planning becomes too time-consuming, try Ordio employee scheduling: the software proposes rosters automatically and significantly reduces planning errors. You can switch from template to software at any time.
For small teams (up to five people), the weekly schedule Excel template is often enough. You download the template, add shifts, and you are done. The free Excel template is perfect for getting started. It works in Excel and Google Sheets—no registration and no hidden costs. Need a duty roster instead? Use our duty roster Excel template.
| Template (Excel) | Software (Ordio) |
|---|---|
| Free, local, up to 5 people | Cloud, from 5 people, automatic suggestions |
| Manual: enter names and shifts | Automatic: leave, preferences, qualifications |
| Hour totals, overtime visibility | + time tracking, timesheets, less planning time |
From five employees, planning gets more complex: vacations, preferences, qualifications, and absences must be coordinated. Then Ordio employee scheduling is worth considering—the cloud-based software plans automatically and can save up to 50% planning time. More than 1,700 companies use Ordio for shift planning and time tracking.
Start with the free weekly schedule template and move to the full version later—the template remains useful as backup or for smaller teams. Ordio offers both the free template and cloud scheduling software—you choose what suits your team.
Spare Zeit bei der wöchentlichen Planung und reduziere Fehler um bis zu 95%
Automatische Wochenplanung mit KI-Unterstützung spart dir wertvolle Zeit
Compliance-Checks sorgen für rechtssichere Wochenpläne ohne manuelle Prüfung
Wochenplan wird automatisch mit der Zeiterfassung verknüpft
Mitarbeiter sehen ihren Wochenplan in Echtzeit in der App
Discover more free Excel templates for workforce planning, scheduling, and HR.
Download the free Ordio weekly schedule Excel template and open it in Excel or Google Sheets. Enter employee names in the first column and shifts on each weekday. The template calculates working hours automatically so you can compare totals with US FLSA overtime thresholds and UK Working Time Regulations before you share the plan.
Download the free Ordio weekly schedule Excel template and open it in Excel or Google Sheets. Ready-made columns and formulas total hours per person. Fill in names and shifts—done in a few minutes. Check pay against federal minimum wage in the US and National Minimum Wage in the UK where your workers are entitled.
On ordio.com you can download the free weekly schedule Excel template. Open it in Excel or Google Sheets, enter names and shifts, and review hour totals. Ideal for hospitality, retail, and care teams in the US and UK. No subscription required for the spreadsheet itself.
Yes. With the Ordio weekly schedule Excel template you build a clear plan quickly. Formulas calculate working hours; you enter names and shifts. Compatible with Excel and Google Sheets, free to download. Use it alongside your internal policies on notice, rest, and fair allocation of shifts.
Plan at least one week ahead and factor in leave, sickness, and training. Balance shifts fairly and leave enough rest between long days—UK employers follow Working Time Regulations on weekly hours and daily rest; US employers often track hours for FLSA overtime. The Ordio template totals hours so payroll handoffs are easier.
Download the free Ordio weekly schedule or shift plan Excel template. Both include formulas for working hours. Enter names and shifts—finished in minutes. Ordio shift planning with automation is worthwhile for teams from five people upward.
Employers, team leaders, or HR usually own the weekly schedule. Give staff reasonable notice of changes—common practice in the UK and often written into US policies. With the Ordio template, responsible staff can publish a clear plan quickly, free and without installing software.
Yes. The Ordio weekly schedule template is free with no hidden subscription for the file. Download once and reuse. It works in Excel and Google Sheets and calculates working hours automatically. Ideal for small US and UK teams starting with spreadsheets.
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