Templates
Weekly Schedule Template – free for Word, PDF and Excel free & workplace-ready
Free · Version 2026.10
Plan one week for your team on a single page, with hour totals, cost and break/rest checks. The free weekly schedule template works in Excel, Google Sheets, Word and as a fillable PDF and covers the United Kingdom, Ireland and the United States.
- 100% free
- Workplace-ready
- Excel & Google Sheets
Plan weekly schedules with Ordio
Save time on weekly planning and cut errors by up to 95%
50% less planning time
AI-assisted weekly planning saves valuable time
Automatic working-time rule checks
Built-in checks help you build compliant weekly schedules
Linked time tracking
Weekly plans link automatically to time tracking
Mobile app for everyone
Staff see their weekly schedule in real time in the app
With Ordio:
See how Ordio automates your scheduling
Watch automatic checks save planning time · No obligation · 15 minutes
More free templates
Discover more Excel templates for planning, time tracking and HR.
Frequently asked questions about Weekly Schedule
How many hours a week can someone work in the UK?
On average no more than 48 hours a week over 17 weeks, unless the worker signs an opt-out. Workers under 18 are limited to 8 hours a day and 40 a week, with no averaging. (Source: [gov.uk](https://www.gov.uk/maximum-weekly-working-hours))
How can I create a good weekly schedule?
Plan at least one week ahead and factor in leave, sickness, and training. Balance shifts fairly and leave enough rest between long days, UK employers follow Working Time Regulations on weekly hours and daily rest; US employers often track hours for FLSA overtime. The Ordio template totals hours so payroll handoffs are easier.
Is the weekly schedule template free, and does it work in Excel and Google Sheets?
Yes. You download it free of charge after a short form and get an Excel file (.xlsx, Excel 2016 or Microsoft 365) and a Google Sheets copy, plus a fillable PDF and a Word document. Excel and Sheets contain the same 11 sheets: Instructions, Weekly schedule, Employees, Shifts, Cost overview, Compliance, Dashboard, Settings, Bank holidays, Legal basis, Ordio.
Which countries does the template cover?
The United Kingdom, Ireland and the United States. Pick the country and region on the “Settings” sheet; check values, holidays and currency then switch automatically.
Which values does the template use for the United Kingdom?
The defaults include: Notice above h/day: 8; Maximum h/day: 13; Notice above h/week: 48; Minimum daily rest h: 11; Break 1 above h: 6; Break 1 min: 20; National Living Wage £/h (21+): 12.71 £/h. Each value links to its source on the “Settings” sheet and can be overridden.