Templates
Job Description Template – free for Word, PDF and Excel free & workplace-ready
Free · Version 2026.10
Describe a role in a structured way: duties with time shares, requirements and responsibilities. The free job description template works in Excel, Google Sheets, Word and as a fillable PDF and covers the United Kingdom, Ireland and the United States.
- 100% free
- Workplace-ready
- Excel & Google Sheets
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Manage job descriptions and HR documents centrally in a GDPR-aligned way
Consistent job profiles
Every role with the same structure, from tasks to classification
GDPR-aligned
All documents stored securely and compliantly
Faster recruiting
Clear job descriptions as the basis for better job ads
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Frequently asked questions about Job Description
How do I write a job description (sample approach)?
Use a template with required fields: title, tasks, responsibilities, requirements, placement. Involve the department, write concretely, and keep it updated. The Ordio template is free to download, fill the Excel fields and adapt them to your company.
What is the difference between a job description and a job posting?
The job description is internal, for HR and managers: factual, detailed, person-independent. The job posting is external, for applicants: shorter and more promotional. Build the internal profile first with the Ordio job description template, then derive the posting from it.
Is the job description template free, and does it work in Excel and Google Sheets?
Yes. You download it free of charge after a short form and get an Excel file (.xlsx, Excel 2016 or Microsoft 365) and a Google Sheets copy, plus a fillable PDF and a Word document. Excel and Sheets contain the same 6 sheets: Instructions, Job description, Duties, Checks, Legal basis, Ordio.
Which countries does the template cover?
The template covers the United Kingdom, Ireland and the United States. The country notes in the file set out the rules for each: United Kingdom: The “Legal basis” sheet refers to UK law (Equality Act 2010, Employment Rights Act 1996 s.1, National Minimum Wage). Ireland: job adverts must not indicate an intention to discriminate (Employment Equality Act 1998, s.10). Within 5 days of the start, give the employee the core terms in writing, including the job title or a brief description of the work (Terms of Employment (Information) Act 1994, s.3(1A)). United States: under the ADA, a written job description prepared before advertising or interviewing counts as evidence of the job’s essential functions (42 U.S.C. § 12111(8)). Some states require pay ranges in job postings – e.g. California for employers with 15+ employees
What does the template check automatically?
The “Checks” sheet shows ✔ or ⚠ for: Required fields complete; At least 3 duties listed; Shares of time add up to 100%; Pay range consistent (from ≤ to); No age- or origin-related wording; Hours per week between 0 and 48; Review not overdue; Completeness (all fields).