Online duty scheduling automated, smart and simple

In everyday use, many people treat duty rota and shift plan as the same thing: who works when. With Ordio shift planning you create those plans digitally, publish them to your team and consolidate availability and absences in one place. Typical for hospitality, retail, care or production with rotating shifts. You replace loose spreadsheets with a single source of truth.

You set up people, roles and shifts and plan in the calendar with drag-and-drop . You see leave and sick days early because absences are connected. For structure and examples, use the guide build a shift plan (German). Ordio flags many common working-time conflicts — final assessment stays with you on site.

Everyone works from the same live data : changes are visible immediately, with fewer back-and-forth messages. Templates and recurring patterns save time; you avoid double data entry next to time tracking . Paper and one-off spreadsheets do not scale well across sites or shift models — Ordio brings planning and team information together in one place.

Yes. You plan in the browser ; staff see shifts in the Ordio employee app . After publishing or when things change, the team is notified — no more PDF rounds. Ideal for online duty rota and sites where it must be clear who is on shift.

Ordio offers recurring shifts , templates and clear workflows so less has to be matched by hand. Nano helps with questions and tasks around your Ordio data. Legal assessment of outcomes and pay rules remains your responsibility; the system warns you about many conflicts in a visible way.

Yes. Time tracking provides actual hours to compare with the planned rota; absences block slots consistently and reduce double-booking. For payroll, Ordio Payroll links the chain from planning to payout — fewer exports and handover errors between HR and payroll.

Yes. You create sites and work areas , plan per site or across them and keep rules per team. That supports branches and roles like kitchen, service or sales. A central view replaces scattered tables and informal group chats — everyone sees what matters for their rota.

While planning, Ordio checks rest, breaks and max hours against your rules and typical UK Working Time Regulations / local limits, and warns on risky combinations. Final interpretation depends on your contracts and sector — not automated legal advice. German background (DE): duty rota guide (DE) .

Employees enter availability ; you keep approval and see conflicts early. Shift bids and swap requests run digitally and only take effect after you confirm — with traceability for the team. That keeps things fair without endless messenger threads or phone lists.

You see planned hours per person and compare them with contracts and payroll. Ordio flags threshold risks you configure — without replacing tax or payroll advice. For part-time, variable-hours or agency workers, confirm limits with your payroll provider before fixing long-term patterns.

Ordio is built for operational use with personal data; details are in our privacy notices and agreement. As usual, you define who may see which planning data. Hosting and processing follow the agreed terms — so shift planning stays accountable under privacy requirements too.

Many tools offer a limited trial or a small team tier so you can test workflows. For a real operation you still want a product that covers permissions, change history, absences and (if needed) time tracking — not just a static grid. Compare data ownership, support and how updates reach staff (for example via the employee app) before you commit. For vendor options, see our employee scheduling software comparison.

Chat-style AI can help you think through patterns or wording, but it is not where your live roster, approvals and notifications should live. You need one place for who is approved to work, who is off, and what actually published to the team. Ordio is built for that operational loop; Nano is there to work on top of your Ordio data , not as a substitute for it.

In a personal demo you see shift planning, time tracking and roles live for your scenario. Our support helps with setup, permissions per role and a sensible rollout. That lets you decide whether the workflow fits your shift models — without generic one-click promises.