Employee scheduling in minutes
Save hours every week and cut mis-scheduling. Build duty rotas and shift plans together—Ordio uses AI-assisted employee scheduling from applications, availability or direct assignment.
Built for shift-based operations
Workforce management and payroll. Automated.
Scheduling, time tracking, absences and payroll — in one platform. Ordio reduces manual work in shift-based operations and makes processes simpler, more reliable and easier to scale.
Everything a team needs. In one place.
Nano. Not just artificially intelligent. Truly smart.
Take over operational work
Shift staffing, communication and documents — the agent handles day-to-day tasks.
Run sites more efficiently
Gaps spotted early, overstaffing cut, swaps in seconds — data-driven suggestions reduce overtime and misplanning.
Live in minutes
After setup, Nano spots patterns in your operation and suggests next steps — so you get productive faster instead of clicking through menus.
Max can't make the morning shift tomorrow. Who can cover for him? I'm looking for available replacements for Max's morning shift tomorrow: Available employees: Nina, Tom, Lisa. Everyone has the required qualifications. Who should I assign? Assign Nina Shift updated 👍 Nina was assigned to the shift (Kitchen, Saturday - 09:00 - 12:00). Cover found and assigned. Traditional: 6-10 minutes. With Nano: 20 seconds.
"Our goal: automate routine work in shift operations — and make businesses more efficient with transparent data."
David Keuenhof & Sofien Kouraichi
From hospitality — for every shift-based business
Ordio was born in real shift operations. In 2009 David Keuenhof founded Sushi Ninja — today three locations and 125+ team members. Planning, time tracking and payroll pain led to in-house tools; Ordio launched in 2020.
Sushi Ninja keeps growing. We test every new Ordio feature in our own businesses first.
- 2009
- Sushi Ninja founded
- 2020
- Ordio launched
- Today
- 2,500+ businesses
Retail
“With Ordio we see all working hours at a glance — qualifications, perfect shift coverage, one tool for everything. That saves time and money.”
Marco Cohrt
Managing director
Leisure & culture
“With Ordio we manage studio staff nationwide efficiently and scale new locations much more easily.”
Maria Graffelder
YTTP
Events & leisure
“We use Ordio at LANXESS arena for our entire workforce organisation.”
Stefan Löcher
Managing director, ARENA Management GmbH
Health & care
“It's an absolute relief for our practice day-to-day. No more paperwork or Excel chaos.”
Dr. Verena-Vanessa Lehmann
Zahnarztpraxis Lehmann Lötzerich
Hospitality
“Ordio saves us 40% of the time we used to spend on workforce admin each week.”
Fabian
HR & procurement lead
Health & care
“Ordio makes shift planning easier for our diverse team of therapists and trainers — so we can focus on patient care.”
Bilal Al-Sarray
Praxis Bilal
Trades & industry
“Ordio gives us efficient shift planning and better team communication — clear and easy to customise.”
Jenifer Patrix
Operations manager
Hospitality
“With Ordio I opened a second shop without losing oversight.”
Maren Ernst
ERNST Kaffeeröster
Leisure & culture
“Ordio makes our day-to-day easier — the team organises itself and admin work is much lighter.”
Meike Mirbach
Studio manager
Hospitality
“Ordio saves us hours of planning every week. That leaves more time for the craft.”
Grischa Herbig & Caspar Krings
Feinripp & Gold
Health & care
“With Ordio we finally have software that meets the specific needs of our diverse services.”
Jörg Fischer
Head of social care
Bring automation to shift-based operations.
Get started with Ordio for free — set up in minutes with no payment details or contract. Prefer a walkthrough? Book a demo anytime.
50%
Lower cost from overtime and mis-planning — with live data
100%
Transparency across people and payroll
40%
Less effort in shift planning
Better data. Smarter decisions.
Endless clarity
Powerful yet simple analytics that helps everyone make better calls. You choose the metrics that matter and focus the view accordingly.
Data & decisions — live
Interpret data fast and react immediately. Lightning-fast reporting tailored to you — hours, absences and payroll cost in one view.
Profitability per day
RevenueWagesNon-wagePremiumsFixed
Work hours
Total plan vs. actual variance
+ 32:12 h
M
T
W
T
F
S
S
Absences
Paid leave
68 d
21 %
Sick leave
16 d
21 %
Absent
25 EE
21 %
Raffael Esposito12 days
Linda Rana7 days
Leah Meyer7 days
Anurag Malwade7 days
Integrations
Connect systems such as your POS to Ordio seamlessly. Automate data hand-off for smoother reporting, faster decisions and complete overviews.
Export
Build and export custom reports as PDF, Excel or CSV. Flexible export options so you always have data in the shape you need.
Filters
Apply filters to tailor what reports show. Highlight what matters and run focused analyses that support your business goals.
Analytics
Use strong analytics to spot trends and improve how you decide. Our tools help you act on operational insight backed by data.
Automating People.
What Ordio changes day to day
Less manual work
Schedules, timesheets, payroll data — all run automatically. One system that thinks ahead instead of three tools and ten spreadsheets.
- Automated schedule creation
- Nano — your AI agent
- No more spreadsheet chaos
Grows with you
Whether one site or fifty — Ordio scales with you. Keep oversight everywhere without extra tools.
- Manage multiple sites centrally
- Any team size, one setup
- Billed per site, not per employee
Full cost control
Labour costs live per site, shift and day. Always know where your money goes — without hunting numbers afterwards.
- Live data per site
- Reporting in one click
- Multi-site comparison
Productive in 3 minutes
Drop a spreadsheet, CSV or demo data — Nano builds team and shifts, suggests follow-ups and gets you into the product without a menu maze.
- File in or demo workspace
- Nano builds team and rota
- Follow-ups for activation
GDPR-ready
Servers in Germany, ISO-certified, audit-ready documentation.
Personal support
Reply within 4 hours — from first import to go-live, via chat, email and phone.
Multi-site at scale
From one branch to fifty — same console, same workflow.
AI onboarding included
Nano sets up in minutes. Our team helps with migration and rollout — live in 24h.
Start yourself in 2 minutes & discover Ordio.
Create your free Ordio account in 2 minutes — no payment details. Nano sets up team and shifts while you explore scheduling and time tracking in the product.
Questions or prefer to start together? Our team helps with setup and rollout — optionally as a personal walkthrough.
Frequently asked questions about Ordio
Missing something? Call us or book a demo — we're happy to help.
What is Ordio?
Ordio is HR software for shift-based teams: employee scheduling and shift planning, time tracking, absence management and HR workflows in one platform. You replace point tools with a single system that keeps information together, simplifies processes and scales—from small teams to multiple sites.
Who is Ordio for?
Ordio fits businesses with changing shifts, stores or distributed teams—hospitality, retail, manufacturing and services. Whether you are small or growing, you use the same roles and permissions model and scale packages without feature gaps.
What does Ordio cover—employee scheduling, shift planning, time tracking, HR?
The platform covers typical workforce topics: shift and rota planning, employee scheduling, absence management, payroll-relevant data and digital employee files. For depth and industry focus, see the product pages—for example employee scheduling (duty rotas and shift planning) and time tracking—the homepage does not replace every detail.
How does the free trial work where it is available?
Where self-serve signup is available in your market, you try Ordio for seven days at full feature depth, with no payment details. You create a workspace and run real workflows. That lets you quickly see whether UX, roles and integrations fit your day-to-day—with no hidden obligation to extend.
Are you billed per employee or per location?
You pay a fixed monthly fee per location—no matter how many people work there. That keeps costs predictable as you grow. For packages and options, see the pricing page.
Can I really cancel month-to-month?
Yes. You choose between a monthly plan and a longer term with an extra discount. Terms are transparent at signup so you can balance flexibility and predictability.
Is there an app for employees?
Yes. Free employee apps are available on iOS, Android and Huawei—for shifts, time tracking and information on the go. Teams stay in sync with no hidden per-device fees.
How many administrators can I create?
With roles and permissions you can add as many administrator accounts as you need. You share responsibility across the team without admin seats turning into hidden costs.
How do I start a trial or get answers?
Start a free 7-day trial from the header—no credit card required. Our team is available if you have questions during setup.
How can data be handed off to my tax advisor?
Exports and integrations are available—including common accounting formats plus CSV, XLS and PDF—so your advisor can plug structured data into their workflow smoothly.