Digital time tracking efficient and accurate

Work time recording software digitizes the start, end and breaks of your teams instead of slips of paper or separate Excel lists. With Ordio, employees record times to the minute via web, app or terminal; managers see the status centrally and prepare exports for payroll preparation. This makes documentation clearer and reduces transfer errors between shift work and the office.

On the fly, employees can start and end their own working time with a click in the app, in the browser or at the terminal - depending on what you introduce. Breaks can be clearly mapped and you can keep track of many parallel shifts. You can then check and approve times and prepare the export for accounting without having to type in the same data again in separate tools.

You are not restricted to a single medium: Ordio offers mobile apps for iOS and Android, use in the web browser and the connection of a terminal solution for the time clock at the entrance. This allows you to cover the office, counter and field service and make the right decision for each role. A tablet or smartphone is often sufficient; hardware can be added where a fixed stamping point makes sense.

Yes. If someone forgets to clock out or an entry is incorrect, your team submits a change request - with a brief explanation. You or the manager decides in the approval workflow and the history remains traceable. This protects against silent corrections in the spreadsheet and keeps audits clearer than loose email chains - comparable to classic change requests, only bundled centrally.

The recorded working times flow into clear evaluations for payroll and payroll preparation. The DATEV connection allows you to export the relevant data to your accounting department in a structured way - without having to manually type out timesheets. This saves you time during month-end closing and minimizes typing errors between the company and payroll office.

Yes. You can record and evaluate times on a site-specific basis so that central functions can maintain an overview and it remains clear on site who has worked where. This helps with chains, catering or craft businesses with workshops and construction sites. Reporting and analytics can be sorted along organizational units without having to maintain separate stand-alone solutions in parallel

Recording to the minute means that start and end times are not roughly rounded to the nearest quarter of an hour, but are recorded as they actually occur - including documented breaks. This gives you a reliable database for wages and overtime, instead of room for interpretation on paper. Time tracking remains traceable because all entries are centralized and consistent.

We handle personal working time data in accordance with strict data protection standards; processing takes place on servers in Germany. Technical and organizational measures accompany operations on a daily basis - with a clear focus on European compliance requirements. For detailed questions about order processing and roles, please consult your internal data protection officer or external consultants if in doubt.

Shift planning determines who should work when; time recording documents what has actually been done - including overtime or deviations. Both together give you reliable target/actual comparisons. The integration with employee scheduling is explained in more detail there; this is about the digital recording of actual times.

Systems should record working times objectively, systematically and comprehensibly - this is exactly what a digital solution is for. Ordio supports you with compliance validation in terms of traceable storage and evaluations for audits; you can clarify individual legal cases with specialist lawyers. You can find background information on the BAG ruling and obligations in the guide "Time recording law".

Yes, teams on the road use mobile apps for clocking in, optionally with a location reference if you have agreed this internally and legally secured it. This means that mobile time tracking can be recorded and used for billing even without a fixed office workstation. For logistics or service structures, this reduces queries because the data is stored centrally instead of in chat histories

Not mandatory: many companies start with app and web. Wherever you want a fixed clocking point, add a terminal instead of classic clock-in solutions - the digital time clock replaces paper lists. The setup scales from small teams to branch chains without having to rewire every workplace. Ordio remains the central instance for data and evaluation.

Ordio charges transparently per location and month; you can find current packages and add-ons on the price page. You can test and check whether the app, terminal and export are suitable for your processes without obligation. For a guided introduction, a demo is often the quickest way to clarify any open points.

Once you've started, you can access help with setup, roles and devices via documentation in the help section and support in accordance with your contract - including resources for onboarding. For complex payroll or rate issues, your tax consultant or payroll office remains the right point of contact. This means that the technical implementation remains with Ordio, while individual technical cases end up where the specialist expertise is located.