Absence management under control

Ordio Absences bundles leave and absence management in one tool: Employees submit requests digitally, managers approve in a traceable manner and everyone in the team can see availabilities. You define types such as vacation, illness or training, keep an eye on accounts and avoid loose Excel or chat lists. The solution complements your employee scheduling so that planning and absences match.

The person selects the period and type of absence, submits the request via web or app and sees the status transparently. You or the next instance check the dashboard, approve or comment - notifications keep everyone up to date. Approved times appear in calendars and evaluations without you having to manually maintain data or synchronize lists

Yes. You maintain rules and quotas to suit your company so that remaining leave and entitlements remain transparent for employees. You organize different types of absence - such as vacation, unpaid leave or training - in a structured way. This keeps absence management consistent and less error-prone than distributed tables or individual files per team.

You or the person concerned enter sick notes and short-term absences digitally - depending on the role and approval you define. The system documents the period and status for the team's overview; you should only record medical details if this is intended and compliant with data protection regulations. Your HR or specialist advisor remains responsible for remuneration or verification issues.

Approved absences block the corresponding times so that you can immediately see who is unavailable when planning. This reduces double bookings between calendar and schedule. Together with shift planning in Ordio, you can see where capacity is still missing or shifts need to be adjusted without having to reconcile separate lists.

You can see on a dashboard who is requesting, absent or has been released - filterable by team, time period or location. This allows you to quickly answer questions about staffing without having to merge individual lists. Multi-location teams maintain a central overview, while local approvals and roles remain possible and the process remains transparent.

Businesses with changing shifts or seasonal peaks are particularly strong: catering , retail , care or service providers with many part-time employees benefit from clear application channels and indications of overlaps. Any organization that still clarifies absences via messenger or paperwork gains time and transparency through digital workflows and a shared database.

Ordio serves teams in the UK, Ireland and wider EU ; data is hosted in data centres in Germany (EU) with UK GDPR / GDPR processing. You set roles so only authorised people see sensitive absence data. Finalise DPAs with Ordio during onboarding, with your DPO if needed.

Yes. Employees use the mobile interface to submit applications, view statuses and often also account balances, provided you approve this. This relieves you of email attachments and queries on a day-to-day basis. For an overview of mobile features and device support, it's worth visiting the employee app page - you'll find the right product information there.

You start in a structured way: you create master data, absence types and approval chains once, then the self-service takes over day-to-day operations. Many teams gradually replace Excel templates instead of converting everything in one day. Onboarding and best practices accompany the Ordio team - so you reduce interruptions and maintain an overview of roles, rights and communication.

Absences describe planned or short-term absences, while time recording records hours worked. Together, this creates a clearer picture of schedule, attendance and absence. For payroll accounting, collective agreements and internal rules remain decisive; Ordio provides structured data for your HR and payroll processes without replacing legal assessment.

Book a personal demo : We'll show you workflows for requests, approvals and calendar views tailored to your questions. This way, you can check whether absences and shift schedules fit in with your company before making a decision. You can then clarify with the team which roles and approvals you want to go live first

You can find an overview of packages and services on the prices page; there you can see how Absences is integrated into the overall product. For product-related questions and technical support, you can reach the Ordio team via the usual support channels after signing the contract - so configuration, training and ongoing operation remain plannable for your team.