Workforce software for events, seasonal peaks, and rotating teams.
Shift planning, time tracking, and communication together—so organisers plan at short notice without chaos.
Everyone sees the same schedule—fewer last-minute calls on show day.
Short-notice shifts and rotating crews—without switching tools.
Temporary, part-time, and permanent staff—hours documented for payroll.
In leisure and culture, teams change with every season and every show—static Excel plans break quickly.
Ordio combines shift plans, time tracking, and a team app so schedulers see availability and changes in one place.
That leaves more energy for guests, visitors, and the experience—not for endless phone chains.
Plan load-in, front-of-house, tech, and breakdown—with last-minute changes everyone sees in the app. Ordio supports workforce planning for events, museums, clubs, and seasonal venues in one system. You avoid double bookings and gaps when many casuals and rotating crews run in parallel.
Staff clock in on the app—including part-time, casual, and seasonal workers—with documented hours for payroll. Plan and actual hours sit together instead of rebuilding lists after every event. That helps with many short shifts and makes records easier for reporting and payroll prep.
With Payroll Plus, planned and actual data flow together—even with many short shifts and changing crews per event. You cut manual handoffs after festivals, trade shows, or peak season. Operations and the office work from the same data as payroll.
Contracts, contacts, and documents for permanent staff and returning casuals live in one place—no scattered spreadsheets after each event. You find data faster and onboard new crew quicker. Workforce planning stays manageable on the organisational side too.
For festivals, museums, clubs, and seasonal venues—planning, availability, reporting, and run-of-show checklists.
See hours and cost by event, season, or area—and learn from real numbers for the next show. Less guessing on headcount, less manual reconciliation from multiple sources. That supports quotes and workforce planning across your calendar.
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Availability, holiday, and last-minute absences run centrally—the rota stays current when the line-up or event day changes. Crew and casuals see updates in the app. Fewer phone chains the day before doors open.
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Nano supports shift and staffing questions in your workspace—open shifts or cover before the event. You keep the final call in scheduling. Useful with rotating teams and short planning cycles.
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Run-of-show and safety checklists live in the app—clear for teams on site. Fewer missed steps during load-in, front-of-house, or load-out. Checklists complement rotas and time tracking on the operational event day.
Learn more"Our employees love the transparency that Ordio creates."
We use Ordio for everything around people — from personnel files to documents, shift planning and time tracking.
Maxi
Managing Director & Founder
Zappes Broi
"Ordio saves us stress and a lot of time."
We use Ordio in service and production for time tracking, shift planning and checklists — we save time and a lot of stress.
Andreea & Walter
Managing Director & Founder
Die Fette Kuh
"Pen, paper, Excel and WhatsApp groups are a thing of the past."
With Ordio we found a platform where every employee process is thought through end to end — we save 2–3 hours of admin every day.
Fabian
HR & Purchasing
Heilandt
Ordio bundles shift planning, time tracking and team organization for facilities with changing audiences and staff: You coordinate shifts, availability and absences in one system - instead of separate tables, chats and notes for events, seasons or opening hours. This is particularly useful if you frequently change bookings at short notice, have many roles or locations or want to document planned and actual times clearly
These include museums, theatres, cinemas, leisure parks, fitness and cultural centers, event locations and clubs with shift or volunteer structures. What these companies have in common: highly fluctuating demand (season, weekends, premieres, festivals) and teams made up of permanent employees, part-time staff and temporary workers - this is exactly where a shared platform for planning and times helps.
You create roles, areas and shift templates in the shift plan and assign them to calendar weeks or event days. You can see availabilities and already approved absences centrally - this makes it easier to fill in if a performance is canceled or a trade fair creates additional demand. This way, staff planning for events remains transparent without you having to start over in Excel every time.
You can set teams, roles and rights so that management, office and voluntary work are clearly separated or mixed - depending on the structure. Shifts and tasks remain visible to everyone involved in the Ordio app, so that less coordination is required than via distributed channels. For typical questions about shift plan association or changing ensembles, the plan remains the common reference.
Due to events, weather or visitor fluctuations, demand changes faster than in pure office organizations. With a digital shift plan and clear availabilities, you can identify gaps earlier and plan substitutions without losing track. You can create seasonal patterns as templates and adapt them as required - instead of having to tinker with them every week.
In Germany, employers must document working hours systematically and comprehensibly; details and organization continue to evolve with legislation and case law - also for cultural and event companies. With Ordio, you can record the start, end and breaks digitally and submit them for evaluations and payroll preparation. More in-depth information without legal advice: Guide: compulsory time tracking (German article).
Scheduled shifts from the shift plan and stamped times from the time tracking are in one platform: you see deviations between target and actual earlier and avoid duplicate data maintenance. This is particularly helpful when time tracking culture and assignments occur at different locations or times.
Yes. Via the Ordio app, employees can see their shifts, swap or submit requests depending on the setting and report vacations or illness in a structured way. For you, this means fewer queries from management and a faster response in the event of last-minute gaps - for example, if a performance or event needs to be staffed at short notice.
Tables and messengers work for small, stable teams in the short term. As soon as event dates, seasons, multiple roles or high fluctuation are added, the coordination effort becomes great and proofs become confusing. Software such as Ordio centralizes schedules, availability and times for events, museums or amusement parks - so that you coordinate less and still remain transparent.
Recurring tasks (set-up, security rounds, opening cash registers) can be mapped with checklists in Ordio so that teams use the same protocol and verification remains simpler. This complements the shift plan where it's not just about "who's there?", but about clear processes - for example before events or during technical operations.
You plan roles and shifts so that permanent, part-time and temporary assignments are visible in the same calendar and you recognize bottlenecks early on. Availability and absences are incorporated into shift planning - important for event staff and changing staffing levels. If in doubt, clarify special cases under collective agreements or contracts with the HR department or tax consultants.
Ordio focuses on operational personnel in shift and event work: planning, recording, absences, and the app—without the need for a full HR suite. Pure clocking solutions often only cover recording; Ordio combines schedules and times so that you don't have to switch between isolated tools. For payroll and interfaces, you can add Payroll and the integrations where available.
If you manage staff in culture, events or leisure with changing needs, it's worth taking a guided look at your day-to-day planning: arrange a demo and discuss specific scenarios (season, events, roles). You can find current packages and services at prices.