Templates
Timesheet Template – free for Word, PDF and Excel free & workplace-ready
Log hours per person and month, with planned vs. actual, overtime and a sign-off field. The free timesheet template works in Excel, Google Sheets, Word and as a fillable PDF and covers the United Kingdom, Ireland and the United States.
- 100% free
- Workplace-ready
- Excel & Google Sheets
Digitize time tracking with Ordio
Automated payroll exports save hours every week
Automated payroll export
Hours flow into payroll without manual re-entry
Mobile clock-in
Staff clock in/out on mobile, works offline too
Workplace-ready time capture
Checks for breaks, rest periods, and working-time rules (Germany: ArbZG)
Real-time reporting
See hours and overtime as they happen
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Frequently asked questions about Timesheet Excel Template
Do UK employers have to keep timesheets?
Not in a set format. Employers in Great Britain must keep records showing compliance with the 48-hour average week and night-work limits for two years (Working Time Regulations 1998, reg. 9), minimum wage records for six years and, since 6 April 2026, holiday records for six years. A timesheet is the simplest way to cover all three. (Source: [legislation.gov.uk](https://www.legislation.gov.uk/uksi/1998/1833/regulation/9))
Do US employers have to record hours worked?
Yes, for non-exempt employees. The FLSA requires hours worked each workday and workweek (29 CFR 516.2). Keep payroll records for three years and time cards for two years (29 CFR 516.5–516.6). (Source: [ecfr.gov](https://www.ecfr.gov/current/title-29/subtitle-B/chapter-V/subchapter-A/part-516))
How long must UK employers keep timesheets?
Working-time records must be kept for two years (Working Time Regulations 1998 reg. 9). Payroll records have their own retention rules.
Is the timesheet template free, and does it work in Excel and Google Sheets?
Yes. You download it free of charge after a short form and get an Excel file (.xlsx, Excel 2016 or Microsoft 365) and a Google Sheets copy, plus a fillable PDF and a Word document. Excel and Sheets contain the same 9 sheets: Instructions, Timesheet, Overview, Dashboard, Compliance, Settings, Bank holidays, Legal basis, Ordio.
Which countries does the template cover?
The United Kingdom, Ireland and the United States. Pick the country and region on the “Settings” sheet; check values, holidays and currency then switch automatically.
Which values does the template use for the United Kingdom?
The defaults include: Notice above h/day: 8; Maximum h/day: 13; Notice above h/week: 48; Minimum daily rest h: 11; Break 1 above h: 6; Break 1 min: 20; National Living Wage £/h (21+): 12.71 £/h. Each value links to its source on the “Settings” sheet and can be overridden.