Templates
Attendance List Template – free for Word, PDF and Excel free & workplace-ready
Free · Version 2026.10
Track daily who was present, sick or on leave, with hours and an attendance rate per person. The free attendance list template works in Excel, Google Sheets, Word and as a fillable PDF and covers the United Kingdom, Ireland and the United States.
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Frequently asked questions about Attendance List
Is an attendance list required by law?
An attendance list is usually optional for internal roll calls, training, or events. It does not replace statutory time records where the FLSA or UK rules require documented working hours. Use a clear attendance list template for operations; pair it with proper timesheets for payroll.
What is the difference between an attendance list and a timesheet?
An attendance list shows whether someone was present and with which status. A timesheet records working hours and breaks for pay, required for many non-exempt US roles under the FLSA and expected for UK hour records under Working Time Regulations. Use a timesheet template for hours; the attendance list adds overview but does not replace time records.
What should an attendance list include?
A typical attendance list template includes name or ID, date (or period), and status present, sick, leave, remote, etc. Add time window or location only if needed. Keep fields minimal: record what operations require, not extra health detail.
Is the attendance list template free, and does it work in Excel and Google Sheets?
Yes. You download it free of charge after a short form and get an Excel file (.xlsx, Excel 2016 or Microsoft 365) and a Google Sheets copy, plus a fillable PDF and a Word document. Excel and Sheets contain the same 7 sheets: Instructions, Attendance, Employees, Summary, Dashboard, Legal basis, Ordio.
Which countries does the template cover?
The template covers the United Kingdom, Ireland and the United States. The country notes in the file set out the rules for each: United Kingdom: No statutory daily maximum – the limit is a 48-hour average week (Working Time Regulations 1998) and 11 hours’ daily rest. Set the limit on the right to suit your contracts. Ireland: no daily maximum either – 48-hour average week and 11 hours’ daily rest (OWTA 1997); night workers max. 8 h on average. United States: no federal daily limit; overtime is due above 40 h per week (FLSA) and some states (e.g. California) also count daily overtime.