Time & scheduling
Free time card calculator
Enter clock-in and clock-out times for each day, subtract lunch and breaks, and get weekly totals in hours and minutes or decimal hours. Includes FLSA overtime split, optional hourly pay estimate, and CSV or PDF export — no sign-up.
What this time card calculator does
A time card records when work starts and ends each day. This work hours calculator totals net hours worked after unpaid breaks, converts them to decimal hours for payroll, and splits regular vs overtime using the federal weekly 40-hour rule.
Use it as a weekly timesheet calculator for hospitality, retail, healthcare, and field teams — without ads, account creation, or spreadsheet formulas.
Weekly timesheet
Monday through Sunday — enter only the days you worked. Empty rows are ignored.
Lunch & break deductions
Subtract unpaid lunch or rest breaks in minutes from each day's gross time.
Overtime & pay
Hours over 40 per week flagged as OT at 1.5× when you add an hourly rate in advanced settings.
How to fill out a time card
Enter clock-in and clock-out
For each workday, type start and end times (24-hour format such as 08:00 and 17:00, or common 12-hour equivalents). Overnight shifts work too — e.g. 22:00 to 06:00.
Subtract lunch and break time
Enter unpaid break minutes for that day — typically 30 or 60 minutes for lunch. The calculator deducts them from gross hours automatically.
Review weekly totals
See total hours in hh:mm and decimal format, plus regular vs overtime split when the week exceeds 40 hours.
Optional: add hourly rate
Open advanced settings to estimate gross pay with overtime at 1.5× the base rate.
Export
Download CSV or PDF with your entries and totals for records or payroll submission.
Common shifts to hours worked
Typical clock-in and clock-out times converted to net hours worked after standard break deductions. For a full week with overtime past 40 hours, enter each day in the calculator above.
| Clock in | Clock out | Break | Hours worked |
|---|---|---|---|
| 8:00 AM | 5:00 PM | 60 min lunch | 8.00 |
| 9:00 AM | 5:00 PM | 60 min lunch | 7.00 |
| 7:00 AM | 3:30 PM | 30 min | 8.00 |
| 6:00 AM | 2:00 PM | None | 8.00 |
| 3:00 PM | 11:00 PM | 30 min | 7.50 |
| 10:00 PM | 6:00 AM | 30 min | 7.50 (overnight) |
Decimal hours cheat sheet
Payroll systems often use decimal hours instead of hours and minutes. Divide minutes by 60, or use the calculator above for automatic conversion.
15 minutes on a time card = 0.25 decimal hours. 30 minutes = 0.50. 45 minutes = 0.75.
| Minutes on time card | Decimal hours |
|---|---|
| 1 min | 0.02 |
| 15 min | 0.25 |
| 30 min | 0.50 |
| 45 min | 0.75 |
| 60 min | 1.00 |
Example: 8 to 5 with lunch (40-hour week)
8:00 AM–5:00 PM with a 60-minute unpaid lunch = 8.00 decimal hours per day. Five days = 40.00 hours with no weekly overtime under the FLSA.
FLSA overtime basics
Under the Fair Labor Standards Act (FLSA), most non-exempt employees must receive overtime pay of at least 1.5× their regular rate for hours worked over 40 in a workweek. This overtime calculator applies that weekly rule by default.
Some states require daily overtime (for example after 8 hours in a day). This tool applies the federal weekly rule only — verify state and local laws before using totals for payroll.
For shift planning and labour-cost visibility, see ShiftOps or browse more free workforce calculators.
Who uses a time card calculator?
Shift managers in hospitality, retail, and healthcare use time cards to verify hours before payroll. Hourly workers double-check totals and overtime. Freelancers and contractors log billable hours without a full time-clock system.
Restaurant and hospitality teams often work split shifts — enter actual clock times and deduct meal breaks to keep overtime clean. Healthcare and security staff frequently work overnight rotations; the calculator handles shifts that cross midnight. Construction crews use weekly totals to separate regular from OT hours before submitting timesheets.
When spreadsheets become error-prone, teams move to digital time tracking — but a free calculator remains the fastest way to total a single week.
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Frequently asked questions about this time card calculator
What is a time card?
A time card is a record of when an employee starts and ends work each day. Employers use time cards to calculate hours worked, overtime, and gross pay for payroll.
How do I calculate my time card?
Subtract your clock-in time from your clock-out time, then deduct unpaid break or lunch minutes. Repeat for each workday and add the net hours for the week. The calculator above does this automatically and shows both hours:minutes and decimal totals.
Can I use this time card calculator with lunch breaks?
Yes. Enter unpaid lunch or rest breaks in minutes for each day. A typical 60-minute lunch on an 8:00–17:00 shift leaves 8.00 net hours; a 9:00–17:00 shift with 60 minutes off equals 7.00 hours.
How do breaks affect total hours?
Unpaid breaks (such as lunch) are not counted as work time. Enter break duration in minutes per day — it is subtracted from gross hours automatically.
What is 15 minutes on a time card in decimal hours?
15 minutes = 0.25 decimal hours. Divide minutes by 60: 15 ÷ 60 = 0.25. Payroll systems often use decimals instead of hh:mm.
What is 30 minutes on a time card in decimal hours?
30 minutes = 0.50 decimal hours (half an hour). The results panel shows both formats for each day and for the weekly total.
How does weekly overtime work under the FLSA?
For most non-exempt workers, hours over 40 per workweek are overtime and must be paid at least 1.5× the regular rate. This calculator splits regular and OT hours using that weekly rule (configurable in advanced settings).
Does this calculator handle overnight shifts?
Yes. If clock-out is earlier than clock-in (e.g. 22:00 to 06:00), the shift is treated as crossing midnight.
Can I calculate a two-week (biweekly) time card?
This tool totals one workweek (Monday–Sunday) at a time — matching how the FLSA defines a workweek for weekly overtime. For biweekly payroll, run the calculator once per week and combine the totals, or use the export for each week separately.
Is this time card calculator free?
Yes — no sign-up, no credit card, and no app download required. Use it in any modern browser on desktop or mobile.
Can I export my timesheet?
Yes. After entering your week, use CSV or PDF export to save inputs, totals, and the FLSA disclaimer.
What is the difference between a time card and a timesheet?
A time card typically tracks daily start/end times. A timesheet may include project codes or multiple entries per day. This tool focuses on the classic weekly time card layout.
Is this legal or payroll advice?
No. This page is for informational estimates only. Exempt vs non-exempt status, state daily overtime, rounding rules, and recordkeeping requirements vary. Consult your employer, payroll provider, or counsel for compliance.